Minutes and portfolio reports (August 2021)

Minutes of EXCOM – MARINA DA GAMA ASSOCIATION HELD ON TUESDAY 10^th August 2021 AT 18:00 AT THE OFFICES OF THE MDGA ASSOCIATION

Minutes

Welcome and apologies – no apologies
1. Present – Patrick Mc Kenna, Paul Higgins, Richard Midgley
1. Peter Allen, Valerie Benson, Lise Carswell, Nick Bode and Tharwah Davids on Zoom.

Discussion regarding ongoing issues with serial and repetitive communicators

Portfolio reports

3.1 Treasurer

Bank Balances

3.2 Communications

3.3 Waterways

3.4 Events

3.5 Archcom

3.6 Standards

3.7 Environmental

3.8 Parks and Gardens

3.9 Security

3.10 Long-term projects

3.11 General

Voting on matters – according to the constitution – clause 7.4.6 – All matters at any meeting of Excom shall be determined by a majority of those present and voting. In the

event of an equality of votes, the Chairman of any meeting shall have a casting as well as a deliberative vote

Accordingly, the following 2 items were voted on

– as Public Officer for the Marina Da Gama Association – to interact and handle submissions to SARS approved by overwhelming majority 7/8
Appointment of Tharwah Davids (Treasurer) by way of her function as treasurer – as Bank signatory on the Marina Da Gama Bank accounts – approved by overwhelming majority 7/8

Matters Arising

Treasurer provided feedback on – Subscription debt forgiveness and incentives on getting payments for outstanding debts. Constitution is clear – with Exco voting – can write off debts. This has under current exco only been done with regards to sale of House and seller no longer in the Marina and cannot be traced.
Waterways – NB is considering and liaising with relevant authorities regarding installation of Aerator’s (R2000 each) at blind canals as well as a boat that can pick up floating algae and litter – feed info so budgets can be compiled. Kingfisher is working – but questions are being asked – for how long and is there a budget to keep it going. Must put pressure on ward councillor. Waterways still closed – and we are awaiting latest results. “Dredging” continuing
Communications – we have a large Real Estate Company signed up for 3-month contract – advertising on our platform and a number of unrelated organisations talking to us regarding advertorials, and we are contacting past advertisers in the quarterly magazine to renew their advertising – online. It was pointed out that nobody can advertise on our Facebook page – but residents can contact us with adverts – pay for them and we will post on their behalf. Exciting times ahead – and a regular and steady income stream can be anticipated – justifying residents’ investment in these platforms. We will be monetising the website, newsletter, Facebook Page and any magazines.
Budgets – RM will be providing Exco with revised budgets – reflecting the total expected income if everyone pays and separately only total actual income (cash flow). A rough view of next year’s budget with an estimated Subs increase of R70 per annum (permissible 10%)

reflecting full year of monitoring costs of new and existing cameras and delivering a sustainable surplus for the MDGA

Security – Good progress with camera installation covering POS Coniston Park area, and quotes on Battleridge. The LPR camera report provides excellent information PA to liaise with colleagues at Deep Blue and SAPS to find a suitable way to exclude suspect vehicles from Marina
Vrygrond Litter Project – NB mentioned that Zandvlei trust run a successful project in Vrygrond and Capricorn – NB to raise at meeting tonight the 11^th and contact and see what we can do to assist/support or borrow? – and we awaiting feedback from Nature – regarding use of their new education/environment officer. The purpose is to build relationships with our neighbours and enhance collaboration with the youngsters. We held fruitful meetings with resident Cherry Giljam in this regard.

Meeting finished at 19h13

4. Date of next meeting – 14^th September 2021 at 18h00

PORTFOLIO REPORTS – 10 August 2021

Treasurer – bank balances 3

Archcom 4

Security 4-8

Parks and Maintenance 8

Standards 8

Communications 8

Events 8

Treasurer, Compliance & Legal 9

Waterways 9

TREASURER REPORT

Bank Balances: as at 06/08/2021
Cheque A/c                              R      37 483.40
Archcom A/c                             R    331 233.23
Money Market A/c                     R    773 865.31
Total                                        R 1,142,581.94

ARCHCOM – PAUL HIGGINS

Archcom meeting was held on 03 August 2021 attended by Gordon Hart and me.

Six new plans were submitted, and Five plans were approved. One submission needed some clarification or minor changes before our consent will be given.

No objection to two departures was dealt with.

SECURITY – PETER ALLEN

Crime Stats From 18/07/21 to 04/08/2021

Cannon Island	Cannon Island Way	Theft of clothing	18.07.21	14h30	Yes Muizenberg	Suspect was recognized and was arrested on Monday 19.07.21 when he entered MDG
Cannon Island	Cannon Island Way	Att HB	20.07.21	01h34	Yes Muizenberg	Two suspects seen on CCTV entering Cannon Island Way then went into driveway. On A/R arrival, suspect had already jumped over wall into premises, suspects tried to hide away under bridge but was caught and handed over to SAPS
Fishermans Quay	Fishermans Quay	Theft	21.07.21	Between 15h00 and 17h50	Yes Muizenberg	Resident by accident left garage door open and someone stole two boxes with goods out of garage
Uitsig	Heron Rd	HB no T	22.07.21	05h55	Yes Muizenberg	Two Males forced open garage door. Ran away when neighbour spotted them.

LPR alerts for the month of July 2021

LPR CAMERA REPORT
DAY	DATE	TIME	LPR CAMERA LOCATION	VEHICLE DESCRIPTION	CRIME	MESSAGE	OUTCOME
Thursday	01/07/2021	18h07	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up a person and left area
	01/07/2021	18h09	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up a person and left area
Friday	02/07/2021	18h16	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up a person and left area
Saturday	03/07/2021	20h00	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Made a U-Turn and left area
Monday	05/07/2021	18h06	Cannon Island/ Eastlake Dr	White Toyota Fortuner	Drug Dealing	SAPS Stop Search, Profile	Dropped passenger in Cannon Island Way
Tuesday	06/07/2021	10h47	Eastlake Island Way/ Eastlake Dr	Grey Toyota Avanza	Poaching Suspects	Monitor, SAPS Stop if Crime or Suspicious	Went to Tiller Arm Way
	06/07/2021	10h51	Eastlake Island Way/ Eastlake Dr	Grey Toyota Avanza	Poaching Suspects	Monitor, SAPS Stop if Crime or Suspicious	Went to Tiller Arm Way
	06/07/2021	11h43	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	06/07/2021	11h48	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	06/07/2021	11h54	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Went to Park Island Way
	06/07/2021	11h59	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Went to Park Island Way
	06/07/2021	15h22	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Made U Turn and left area
	06/07/2021	15h24	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Made U Turn and left area
	06/07/2021	18h09	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	06/07/2021	18h12	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	06/07/2021	20h37	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	20h43	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	20h47	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	20h59	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	22h44	Oudevlei/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	22h57	Oudevlei/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	22h57	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	06/07/2021	23h09	Park Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
Wednesday	07/07/2021	18h16	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	07/07/2021	18h17	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
Thursday	08/07/2021	09h18	Oudevlei/ Eastlake Dr	Red Toyota Etios Sedan	Unknown	Asked by Navic to get eyes and monitor	Navic advised to stand down
	08/07/2021	09h24	Oudevlei/ Eastlake Dr	Red Toyota Etios Sedan	Unknown	Asked by Navic to get eyes and monitor	Navic advised to stand down
	08/07/2021	12h15	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	12h15	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	12h26	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	12h27	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	14h06	Oudevlei/ Eastlake Dr	Red Proton sedan	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	16h56	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	16h56	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	17h36	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	08/07/2021	17h37	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	08/07/2021	20h47	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	08/07/2021	20h47	Eastlake Island Way/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Friday	09/07/2021	16h29	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	09/07/2021	16h30	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	09/07/2021	20h12	Battle Ridge/ Eastlake Dr	White Mercedes Benz C200 Compressor	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	09/07/2021	20h18	Battle Ridge/ Eastlake Dr	White Mercedes Benz C200 Compressor	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Sunday	11/07/2021	15h06	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	11/07/2021	15h58	Cannon Island/ Eastlake Dr	White Toyota Fortuner	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Dropped passenger in Cannon Island Way
	11/07/2021	16h01	Cannon Island/ Eastlake Dr	White Toyota Fortuner	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Dropped passenger in Cannon Island Way
Monday	12/07/2021	16h39	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	12/07/2021	18h47	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	12/07/2021	18h48	Park Island/ Eastlake Dr	Red Nissan Sentra	Plates false/ Cloned	SAPS Stop Search, Profile	Picked up passenger and left area
	12/07/2021	19h50	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	12/07/2021	21h24	Oudevlei/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	12/07/2021	21h32	Oudevlei/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Friday	16/07/2021	09h12	Battle Ridge/ The Row	White Mazda Etude	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	16/07/2021	12h46	Eastlake Island Way/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Went to Marina Café
	16/07/2021	12h49	Eastlake Island Way/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Went to Marina Café
	16/07/2021	12h50	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Went to Marina Café
	16/07/2021	12h56	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Monday	19/07/2021	16h11	Battle Ridge/ The Row	White Mazda Etude	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Tuesday	20/07/2021	19h04	Cannon Island/ Eastlake Dr	White Toyota Corolla	Shoplifting	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
Thursday	22/07/2021	14h29	Spearhead Quay	Gold Toyota Corolla	Illegal Possession of Firearm	SAPS Stop Search, Profile	Followed till out of the area
	22/07/2021	14h31	Sonnet Quay	Gold Toyota Corolla	Illegal Possession of Firearm	SAPS Stop Search, Profile	Followed till out of the area
	22/07/2021	14h32	Park Island/ Eastlake Dr	Gold Toyota Corolla	Illegal Possession of Firearm	SAPS Stop Search, Profile	Followed till out of the area
	22/07/2021	14h39	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Made U turn and left area
	22/07/2021	14h41	Park Island/ Eastlake Dr	Gold Toyota Corolla	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Made U Turn and left area
	22/07/2021	14h41	Park Island/ Eastlake Dr	Gold Toyota Corolla	Illegal Possession of Firearm	SAPS Stop Search, Profile	Followed till out of the area
Friday	23/.07/21	13h11	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	23/07/2021	13h12	Eastlake Island Way/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	23/07/2021	17h11	Park Island/ Eastlake Dr	White Chevrolet Spark	ATM Fraud	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	23/07/2021	17h57	Park Island/ Eastlake Dr	White Chevrolet Spark	ATM Fraud	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
Tuesday	27/07/2021	12h25	Park Island/ Eastlake Dr	White Toyota Corolla	Shoplifting	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	27/07/2021	12h30	Park Island/ Eastlake Dr	White Toyota Corolla	Shoplifting	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	27/07/2021	14h13	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
	27/07/2021	14h16	Battle Ridge/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Followed till out of the area
Thursday	29/07/2021	12h42	Cannon Island/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
Friday	30/07/2021	06h36	Cannon Island/ Eastlake Dr	Red VW Citi Golf	Robbery	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	30/07/2021	13h43	Battle Ridge/ The Row	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived
	30/07/2021	13h44	Eastlake Island Way/ Eastlake Dr	Maroon Audi A3	Drug Dealing	Monitor, SAPS Stop if Crime or Suspicious	Out of area before vehicle arrived

PARKS AND MAINTENANCE – LISE CARSWELL

The garden reps have been very busy bulking up the existing flower beds and a whole lot of weeding. It is a huge job and volunteers welcome.
New gardens and beds have been created and residents have been very generous with plants
The community garden at Baalen is looking fantastic with a bench, a boat and new plants – all donated.
If you have plants to donate, please contact the Marina office.
Contracts have been signed between Staffa Gardening Services and the Marina da Gama Association
All but one gardener now have full rain gear. Last one on order due to size not being available.
Graffiti on PGD wall has been sugar soaped and painted over
Communal wall in Uitsig has been painted
4 trees have been donated by a resident and will be planted in the Uitsig Park
Clearing of Geneva Drive has been completed and waiting for the cameras to be installed. There are a couple of larger branches that council has been asked to assist with.
Compost and mulch to be bought in bulk and stored so that we don’t have to keep ordering small amounts.
With the spring flowers about to bloom in the next month or so, we have asked council to leave some spots out of their mowing schedule next month, in order for us to enjoy the flowers. However, this is a balancing act and we cannot leave all parks and open spaces un-mowed.

STANDARDS

July
New incidents – 1 severity 3
Resolved incidents – 9

COMMUNICATIONS – PATRICK McKENNA

The Communications team is currently working on two key projects alongside our normal workflow. First, we have recently launched a new advertising offer across our digital channels in collaboration with Janine Avery at 5 Star Stories. Selling advertising space online in the same way as used to sell it in the old magazine will help to boost our revenues and cover running expenses. In addition, it will help to fund the publication of a printed annual review at the end of the year. It’s early days, and uptake so far has been very encouraging. The second project involves updating and refreshing our website. I have asked portfolio holders to send me any new information they would like to include and advise on information that is no longer relevant. Valerie has already sent me her reply. I would very much appreciate feedback from the other portfolio holders over the next week or so.

events – VALERIE BENSON

No upcoming events due to 3rd covid wave. Exploring different options for future events with a local Marina company

UITSIG – Red Roman wall facing the road reserve

City Council workers are repairing the wall on 5th and 6th August 2021

Treasurer, Compliance and Legal – tharwah davids

– Finalisation of the minutes of the AGM.

– Consideration of implementing a “VDP” type procedure in connection with the annual subscriptions.

– Consideration of next steps to gain control of the SARS eFiling profile.

WATERWAYS – NICK BODE

As we approach week 10 of the vlei’s closure, hopefully, some good news will come up soon as they seem to have found the possible leak.

In the meantime, the vlei is still being used by the PCC members through the waterways as well as by Marina da Gama residents who have become fed up with waiting for the vlei to be opened officially.

The water clarity has vastly improved and in areas, one can already see the pondweed growing.

Last weekend there were a few reports of possible sewage floating past a few residents’ jetties. Kyran immediately went to go and investigate, only to find that it was actually floating half decomposed algae that had been dislodged from the bottom. Thanks must go out to Kyran for giving up his time on the weekend.

The new contract for the rangers, Quemic, has been signed, but due to red tape they have not been able to start yet. We look forward to having Quemic back monitoring and protecting our waters again! Work, towards the Thesens Footbridge, has begun with two large diggers to remove sand in an attempt to help the flow of water in and out of the vlei.