Minutes and portfolio reports (August 2021)

Minutes of EXCOM – MARINA DA GAMA ASSOCIATION HELD ON TUESDAY 10th August 2021 AT 18:00 AT THE OFFICES OF THE MDGA ASSOCIATION

Minutes

  1. Welcome and apologies – no apologies
    1. Present – Patrick Mc Kenna, Paul Higgins, Richard Midgley
    1. Peter Allen, Valerie Benson, Lise Carswell, Nick Bode and Tharwah Davids on Zoom.
  • Discussion regarding ongoing issues with serial and repetitive communicators
  • Portfolio reports

3.1             Treasurer

                  Bank Balances

3.2             Communications

3.3             Waterways

3.4             Events

3.5             Archcom

3.6              Standards

3.7             Environmental

3.8             Parks and Gardens

3.9             Security

3.10           Long-term projects

3.11           General

Voting on matters – according to the constitution – clause 7.4.6 – All matters at any meeting of Excom shall be determined by a majority of those present and voting. In the

event of an equality of votes, the Chairman of any meeting shall have a casting as well as a deliberative vote

Accordingly, the following 2 items were voted on

  1. – as Public Officer for the Marina Da Gama Association – to interact and handle submissions to SARS approved by overwhelming majority 7/8
  2. Appointment of Tharwah Davids (Treasurer) by way of her function as treasurer – as Bank signatory on the Marina Da Gama Bank accounts – approved by overwhelming majority 7/8

              Matters Arising

  1. Treasurer provided feedback on – Subscription debt forgiveness and incentives on getting payments for outstanding debts. Constitution is clear – with Exco voting – can write off debts. This has under current exco only been done with regards to sale of House and seller no longer in the Marina and cannot be traced.
  2. Waterways – NB is considering and liaising with relevant authorities regarding installation of Aerator’s (R2000 each) at blind canals as well as a boat that can pick up floating algae and litter – feed info so budgets can be compiled. Kingfisher is working – but questions are being asked – for how long and is there a budget to keep it going. Must put pressure on ward councillor. Waterways still closed – and we are awaiting latest results. “Dredging” continuing
  3. Communications – we have a large Real Estate Company signed up for 3-month contract – advertising on our platform and a number of unrelated organisations talking to us regarding advertorials, and we are contacting past advertisers in the quarterly magazine to renew their advertising – online. It was pointed out that nobody can advertise on our Facebook page – but residents can contact us with adverts – pay for them and we will post on their behalf. Exciting times ahead – and a regular and steady income stream can be anticipated – justifying residents’ investment in these platforms. We will be monetising the website, newsletter, Facebook Page and any magazines.
  4. Budgets – RM will be providing Exco with revised budgets – reflecting the total expected income if everyone pays and separately only total actual income (cash flow). A rough view of next year’s budget with an estimated Subs increase of R70 per annum (permissible 10%)

reflecting full year of monitoring costs of new and existing cameras and delivering a sustainable surplus for the MDGA  

  • Security – Good progress with camera installation covering POS Coniston Park area, and quotes on Battleridge. The LPR camera report provides excellent information PA to liaise with colleagues at Deep Blue and SAPS to find a suitable way to exclude suspect vehicles from Marina
  • Vrygrond Litter Project – NB mentioned that Zandvlei trust run a successful project in Vrygrond and Capricorn – NB to raise at meeting tonight the 11th and contact and see what we can do to assist/support or borrow? – and we awaiting feedback from Nature – regarding use of their new education/environment officer. The purpose is to build relationships with our neighbours and enhance collaboration with the youngsters. We held fruitful meetings with resident Cherry Giljam in this regard.

             Meeting finished at 19h13

4.   Date of next meeting – 14th September 2021 at 18h00

PORTFOLIO REPORTS – 10 August 2021

Treasurer – bank balances                                            3

Archcom                                                                       4

Security                                                                        4-8

Parks and Maintenance                                                 8

Standards                                                                     8

Communications                                                           8

Events                                                                          8

Treasurer, Compliance & Legal                                      9

Waterways                                                                   9

TREASURER REPORT

Bank Balances: as at 06/08/2021
Cheque A/c                              R      37 483.40
Archcom A/c                             R    331 233.23
Money Market A/c                     R    773 865.31
Total                                        R 1,142,581.94

ARCHCOM – PAUL HIGGINS

Archcom meeting was held on 03 August 2021 attended by Gordon Hart and me.

Six new plans were submitted, and Five plans were approved. One submission needed some clarification or minor changes before our consent will be given.

No objection to two departures was dealt with.

SECURITY – PETER ALLEN

Crime Stats From 18/07/21 to 04/08/2021

Cannon IslandCannon Island WayTheft of clothing18.07.2114h30 Yes MuizenbergSuspect was recognized and was arrested on Monday 19.07.21 when he entered MDG
Cannon IslandCannon Island WayAtt HB20.07.2101h34Yes MuizenbergTwo suspects seen on CCTV entering Cannon Island Way then went into driveway. On A/R arrival, suspect had already jumped over wall into premises, suspects tried to hide away under bridge but was caught and handed over to SAPS
Fishermans QuayFishermans QuayTheft21.07.21Between 15h00 and 17h50Yes MuizenbergResident by accident left garage door open and someone stole two boxes with goods out of garage
UitsigHeron RdHB no T22.07.2105h55Yes MuizenbergTwo Males forced open garage door. Ran away when neighbour spotted them.

LPR alerts for the month of July 2021

LPR CAMERA REPORT
DAYDATETIMELPR CAMERA LOCATIONVEHICLE DESCRIPTIONCRIMEMESSAGEOUTCOME
Thursday01/07/202118h07Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up a person and left area
 01/07/202118h09Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up a person and left area
Friday02/07/202118h16Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up a person and left area
Saturday03/07/202120h00Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousMade a U-Turn and left area
Monday05/07/202118h06Cannon Island/ Eastlake DrWhite Toyota FortunerDrug DealingSAPS Stop Search, ProfileDropped passenger in Cannon Island Way
Tuesday06/07/202110h47Eastlake Island Way/ Eastlake DrGrey Toyota AvanzaPoaching SuspectsMonitor, SAPS Stop if Crime or SuspiciousWent to Tiller Arm Way
 06/07/202110h51Eastlake Island Way/ Eastlake DrGrey Toyota AvanzaPoaching SuspectsMonitor, SAPS Stop if Crime or SuspiciousWent to Tiller Arm Way
 06/07/202111h43Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 06/07/202111h48Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 06/07/202111h54Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousWent to Park Island Way
 06/07/202111h59Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousWent to Park Island Way
 06/07/202115h22Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousMade U Turn and left area
 06/07/202115h24Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousMade U Turn and left area
 06/07/202118h09Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 06/07/202118h12Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 06/07/202120h37Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202120h43Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202120h47Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202120h59Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202122h44Oudevlei/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202122h57Oudevlei/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202122h57Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 06/07/202123h09Park Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
Wednesday07/07/202118h16Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
   07/07/2021  18h17Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
Thursday08/07/202109h18Oudevlei/ Eastlake DrRed Toyota Etios SedanUnknownAsked by Navic to get eyes and monitorNavic advised to stand down
 08/07/202109h24Oudevlei/ Eastlake DrRed Toyota Etios SedanUnknownAsked by Navic to get eyes and monitorNavic advised to stand down
 08/07/202112h15Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202112h15Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202112h26Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202112h27Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202114h06Oudevlei/ Eastlake DrRed Proton sedanDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202116h56Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202116h56Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202117h36Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 08/07/202117h37Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 08/07/202120h47Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 08/07/202120h47Eastlake Island Way/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Friday09/07/202116h29Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 09/07/202116h30Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 09/07/202120h12Battle Ridge/ Eastlake DrWhite Mercedes Benz C200 CompressorDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 09/07/202120h18Battle Ridge/ Eastlake DrWhite Mercedes Benz C200 CompressorDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Sunday11/07/202115h06Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 11/07/202115h58Cannon Island/ Eastlake DrWhite Toyota FortunerDrug DealingMonitor, SAPS Stop if Crime or SuspiciousDropped passenger in Cannon Island Way
 11/07/202116h01Cannon Island/ Eastlake DrWhite Toyota FortunerDrug DealingMonitor, SAPS Stop if Crime or SuspiciousDropped passenger in Cannon Island Way
Monday12/07/202116h39Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 12/07/202118h47Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 12/07/202118h48Park Island/ Eastlake DrRed Nissan SentraPlates false/ ClonedSAPS Stop Search, ProfilePicked up passenger and left area
 12/07/202119h50Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 12/07/202121h24Oudevlei/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 12/07/202121h32Oudevlei/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Friday16/07/202109h12Battle Ridge/ The RowWhite Mazda EtudeDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 16/07/202112h46Eastlake Island Way/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousWent to Marina Café
 16/07/202112h49Eastlake Island Way/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousWent to Marina Café
 16/07/202112h50Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousWent to Marina Café
 16/07/202112h56Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Monday19/07/202116h11Battle Ridge/ The RowWhite Mazda EtudeDrug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Tuesday20/07/202119h04Cannon Island/ Eastlake DrWhite Toyota CorollaShopliftingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
Thursday22/07/202114h29Spearhead QuayGold Toyota CorollaIllegal Possession of FirearmSAPS Stop Search, ProfileFollowed till out of the area
 22/07/202114h31Sonnet QuayGold Toyota CorollaIllegal Possession of FirearmSAPS Stop Search, ProfileFollowed till out of the area
 22/07/202114h32Park Island/ Eastlake DrGold Toyota CorollaIllegal Possession of FirearmSAPS Stop Search, ProfileFollowed till out of the area
 22/07/202114h39Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousMade U turn and left area
 22/07/202114h41Park Island/ Eastlake DrGold Toyota CorollaDrug DealingMonitor, SAPS Stop if Crime or SuspiciousMade U Turn and left area
 22/07/202114h41Park Island/ Eastlake DrGold Toyota CorollaIllegal Possession of FirearmSAPS Stop Search, ProfileFollowed till out of the area
Friday23/.07/2113h11Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 23/07/202113h12Eastlake Island Way/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 23/07/202117h11Park Island/ Eastlake DrWhite Chevrolet SparkATM FraudMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 23/07/202117h57Park Island/ Eastlake DrWhite Chevrolet SparkATM FraudMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
Tuesday27/07/202112h25Park Island/ Eastlake DrWhite Toyota CorollaShopliftingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 27/07/202112h30Park Island/ Eastlake DrWhite Toyota CorollaShopliftingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 27/07/202114h13Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
 27/07/202114h16Battle Ridge/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousFollowed till out of the area
Thursday29/07/202112h42Cannon Island/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
Friday30/07/202106h36Cannon Island/ Eastlake DrRed VW Citi GolfRobberyMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 30/07/202113h43Battle Ridge/ The RowMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived
 30/07/202113h44Eastlake Island Way/ Eastlake DrMaroon Audi A3Drug DealingMonitor, SAPS Stop if Crime or SuspiciousOut of area before vehicle arrived

PARKS AND MAINTENANCE – LISE CARSWELL

  • The garden reps have been very busy bulking up the existing flower beds and a whole lot of weeding. It is a huge job and volunteers welcome.
  • New gardens and beds have been created and residents have been very generous with plants
  • The community garden at Baalen is looking fantastic with a bench, a boat and new plants – all donated.
  • If you have plants to donate, please contact the Marina office.
  • Contracts have been signed between Staffa Gardening Services and the Marina da Gama Association
  • All but one gardener now have full rain gear. Last one on order due to size not being available.
  • Graffiti on PGD wall has been sugar soaped and painted over
  • Communal wall in Uitsig has been painted
  • 4 trees have been donated by a resident and will be planted in the Uitsig Park
  • Clearing of Geneva Drive has been completed and waiting for the cameras to be installed. There are a couple of larger branches that council has been asked to assist with.
  • Compost and mulch to be bought in bulk and stored so that we don’t have to keep ordering small amounts.
  • With the spring flowers about to bloom in the next month or so, we have asked council to leave some spots out of their mowing schedule next month, in order for us to enjoy the flowers. However, this is a balancing act and we cannot leave all parks and open spaces un-mowed.


STANDARDS

July
New incidents – 1   severity 3
Resolved incidents – 9

COMMUNICATIONS – PATRICK McKENNA

The Communications team is currently working on two key projects alongside our normal workflow. First, we have recently launched a new advertising offer across our digital channels in collaboration with Janine Avery at 5 Star Stories. Selling advertising space online in the same way as used to sell it in the old magazine will help to boost our revenues and cover running expenses. In addition, it will help to fund the publication of a printed annual review at the end of the year. It’s early days, and uptake so far has been very encouraging.  The second project involves updating and refreshing our website. I have asked portfolio holders to send me any new information they would like to include and advise on information that is no longer relevant. Valerie has already sent me her reply. I would very much appreciate feedback from the other portfolio holders over the next week or so.

events VALERIE BENSON

No upcoming events due to 3rd covid wave. Exploring different options for future events with a local Marina company

UITSIG – Red Roman wall facing the road reserve

City Council workers are repairing the wall on 5th and 6th August 2021

Treasurer, Compliance and Legal – tharwah davids

– Finalisation of the minutes of the AGM.

– Consideration of implementing a “VDP” type procedure in connection with the annual subscriptions.

– Consideration of next steps to gain control of the SARS eFiling profile.

WATERWAYS – NICK BODE

As we approach week 10 of the vlei’s closure, hopefully, some good news will come up soon as they seem to have found the possible leak. 

In the meantime, the vlei is still being used by the PCC members through the waterways as well as by Marina da Gama residents who have become fed up with waiting for the vlei to be opened officially. 

The water clarity has vastly improved and in areas, one can already see the pondweed growing. 

Last weekend there were a few reports of possible sewage floating past a few residents’ jetties. Kyran immediately went to go and investigate, only to find that it was actually floating half decomposed algae that had been dislodged from the bottom. Thanks must go out to Kyran for giving up his time on the weekend. 

The new contract for the rangers, Quemic, has been signed, but due to red tape they have not been able to start yet. We look forward to having Quemic back monitoring and protecting our waters again!  Work, towards the Thesens Footbridge, has begun with two large diggers to remove sand in an attempt to help the flow of water in and out of the vlei.