Minutes of EXCOM – MARINA DA GAMA ASSOCIATION MEETING HELD ON TUESDAY 14 September 2021 AT 18:00 AT THE OFFICES OF THE MDG ASSOCIATION
Minutes
1) Welcome and apologies – Welcome to Graham Barratt – taking on the Standards Portfolio to submit short Bio and photo to publish for members
a) Present – Patrick Mc Kenna, Paul Higgins, Richard Midgley, Lise Carswell, Nick Bode, Graham Barratt and Tharwah Davids
b) Apologies – Peter Allen still recovering
2) Unanimous Approval of Minutes of 10th August
3) Portfolio reports
3.1 Treasurer Bank Balances
3.2 Communications
3.3 Waterways
3.4 Events
3.5 Archcom
3.6 Standards
3.7 Environmental
3.8 Parks and Gardens
3.9 Security
3.10 Long-term projects
3.11 General
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MDGA Exco Minutes 14 th September 2021 17 September 2021 Matters Arising
A) Resident Communications – Extensive resident communication regarding outstanding Subscription payments. Exco is determined to clear long outstanding’s – over R1350 (prior years and 2020 and 2021) and to this end whilst being a caring body – it is unfair for other residents having to subsidise non-paying residents, and thus we are actively targeting these delinquents. We have in last month made useful progress and anticipate further significant resolutions in September.
B) Waterways still closed – and we are awaiting further results. Nick raised a few issues. Residents are again advised that the first 2 m of waterways is their responsibility to clear. With very high nutritional load in the water, we are expecting a high volume of Ulva intestinalis – a type of stringy algae – so the clearing is even more important. The City has massively improved their sewerage leak detection and there are currently no leaks BUT waterways are still closed for all activities. – Pond Weed needs clear water and oxygen to flourish – so not ideal conditions for it.
Nick has many suggestions to assist with the maintaining of the waterways – regarding aerators and or pumps to oxygenate waterways and improve circulation, and is to present a rough costed proposal to Exco, for Exco to evaluate and determine – whether it is feasible for MDGA to fund possibly through Special Resolution, or via private donors or crowd funding donations. Any specialised residents willing to assist with solutions please contact MDGA Office to offer assistance.
C) Communications – Patrick is going to do an evaluation on the revenue stream as well as content generation and submit proposals
D) Budgets – RM will be providing Exco with revised budgets – – Tharwah, Janet and Richard will be meeting Auditor early next week – to get advice on – Cash flow model, when depreciation of cameras should be charged to P&L vs Ringfence in Balance Sheet, and better understanding on Bad Debt and revenue.
E) Security – Cameras are installed – but a high point signal communication problem should be resolved in the next week
F) The Marina Da Gama Association Christmas Carols – Lise authorised to employ capable person to handle The Marina Da Gama Association Father Christmas and Kiddies Christmas Party. Both these events are recognised Marina Da Gama Association events and planning is starting now for these 2 annual events. Suggestions and volunteers are welcome.
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MDGA Exco Minutes 14 th September 2021 17 September 2021
G) July Profit and Loss and budget to be published on web page
H) Minutes, Financials (August) and Agenda for September to be published on web page
General – concept of Island Based “food festival” will be explored by Nick – each island having different theme – utilising Public Open Spaces for residents to gather and move on foot from island to island. Possible food truck concept – Nick to advise Exco of what he would require to realise.
Patrick and Tharwah – to look into “music in the park” on Eastlake Island Drive public open space – as a kick off to lockdown relaxation.
Graham mentioned in the earlier years – around 2006/ and onwards – a regular get together in the Eastlake shopping centre – with big half drum fires and fancy dressing – to create cohesive Marina spirit – suggestions welcome.
Meeting finished at 19h08
- Date of next meeting – 12 th October 2021 at 18h00
PORTFOLIO REPORTS – 14 September 2021
Treasurer – bank balances: 1
Security: 1
Communications: 1
Parks and Maintenance: 1-2
Standards: 2
Treasurer, Compliance & Legal: 2
Waterways: 2
TREASURER REPORT
Bank Balances: as at 10/09/2021
Cheque A/c: R59,275.54
Archcom A/c: R331,859.40
Money Market A/c:R775,968.53
Total: R1,167,103.47
SECURITY – PETER ALLEN
Monthly Crime Stats
| Uitsig | Oudevlei Rd | MDTP | 14.08.21 | 22h00 | Friends slashed car tyres after visiting |
| Uitsig | Shearwater | ATT HB | 26.08.21 | During the day | Someone tried to force open windows in front and at back |
COMMUNICATIONS – PATRICK McKENNA
We have completed the website refresh but still need to include Graham Barrett’s profile.
Looking ahead, we will ramp up our efforts to sell more advertising with Janine Avery’s support.
Meanwhile, we continue refine our production and publishing processes.
PARKS AND MAINTENANCE – LISE CARSWELL
Large load of compost purchased at a discount and transported by Peter Alen. This is use across the Marina open spaces where our garden reps ad gardeners are doing maintenance and creating new garden beds.
ARCHCOM – PAUL HIGGINS
Archcom meeting was held on 09 September 2021 attended by Gordon Hart and me.
Five new plans were submitted, and four plans were approved. One submission needed some clarification or minor changes before our consent will be given. One sketch plan was approved.
No objection to one departure was dealt with.
STANDARDS – GRAHAM BARRATT
Resolved incidents – 5
New infringements – 10
Edit – 1
Treasurer, Compliance and Legal – THARWAH DAVIDS
– consideration of the financials
– meeting with Janet regarding the income accounts
– will be meeting with auditors to discuss the preparation of the cash flow statement etc during September.
WATERWAYS – NICK BODE
Waterways Portfolio Report
Sadly we are now at over 100 days and the water quality has improved but not enough to open the vlei for recreational use. It’s still early summer and already numerous reports and complaints are coming in regarding the algae growth. We will be seeing more growth of pondweed/ algae this summer season due to the extremely high nutrients that have come with all the sewage spills.
Please do your part and remember you are personally responsible to clear and remove the weed and algae for the first 2m of your property.
